ROOM PARTY-RUNNER POLICIES

1. All open-door room party hosts must be pre-registered with Anime Fusion and reserve a room at the hotel. You must email your room confirmation number/s to parties@dev.animefusion.net by August 15th.
   
   
2. A party must be open for at least six hours of operation over the course of the convention. 
   • Unless an exception is given, you must be open on both Friday and Saturday night (if an emergency happens, you must contact the Room Parties team to notify them your room will not be open that night, and to coordinate any further needs). 
   • If unable to reach Room Parties, please contact Operations.
     
     
3. If a party must be cancelled, please notify the Room Parties team as soon as possible. Please note, in the event of cancellation: 
   • Any rooms set in the AF Party Block will be moved to another hotel room, if available. 
   • We cannot guarantee that you will have the same room type (amount or size of beds, or room space). 
   • In the event that there are no other hotel rooms available, you may lose that room for the weekend, as it will be offered to the next Party Host on our waitlist. If this is the case, your refund will be subject to the host hotel’s cancellation and notice policies.
     
     
4. Room party organizers must submit the following information to be considered for a room party (form below): 
   • Room party title, short description for the Program Guide, and the plan/purpose of your party.
   • Declaration of hours of operation. 
   • Party Host contact information (all persons responsible for the party): First and last legal name, preferred name, cell phone number, email address, badge name/number.
   • Name on reservation, reservation number, contact information for the person/s the reservation is under (if different from Host/s).
   • The names of anyone that will be staying in your room during the weekend.
   • State explicitly if you plan to serve alcohol.
     
     
5. Each room party will be allotted 2 Host ID buttons, and 4 Helper ID buttons – you may have non-registered assistants help with running your room party, but those helpers will not be allowed to enter any of the other convention spaces or activities without their own paid registration/badge. If you need additional buttons of any type, please clarify that in your application.
   
   
6. There must be two responsible hosts that have a valid badge registered as the main party contacts. If the names of the hosts change, we must be notified as soon as possible (no later than the Thursday before the convention). At least one party host must be present and sober in the room during all party hours.
   
   
7. Dance parties and/or parties with loud music are limited due to noise restrictions. Room Parties staff can help you set acceptable music levels in your room to avoid noise complaints interrupting your party. Staff (convention or hotel) reserve the right to require you to turn down the volume of your sound at any time during the weekend.
   
   Parties that are told to turn their volume down repeatedly may be subject to being shut down. The Crowne Plaza also reserves the right to remove attendees from the hotel due to complaints. 
   
   
8. Anime Fusion and Quad Cities Anime, its staff, and its affiliates accept no responsibility for room parties. Attendees and guests who violate hotel, local, state, and/or federal policies and ordinances do so at their own risk. Hosts of room parties accept full responsibility for any damages or loss related to their party and the hotel room, including but not limited to fees for cleaning, property damage, and room resets.
   
   
9. A party may promote their event with age-appropriate materials (PG-13).  Flyers may be posted on hotel property as long as it is compliant with noted guidelines, and blue painter’s tape is used. The room party host(s) must honor any restriction of promotion material made by the hotel. 
   • Parties in which alcohol is being served should be clearly noted on all promotional materials.
     
     
10. Hotel and event Safety staff reserve the right to shut down any party that causes disturbance to other guests and attendees, or violates the room party/convention policies.
    
    
11. All open-door room parties must allow admittance to anyone with a valid Anime Fusion badge, with the following exceptions:
    • Minors in 21+ or age-restricted rooms
    • Maxed-out room capacity (20, or lower as otherwise set by the Hosts)
      
      
12. A party host should contact the Room Parties team for any questions or assistance during the course of the weekend. Please reach out to Room Party and/or Safety staff if there is an attendee or guest causing a disturbance. 
    • They can be contacted via our Discord:
      1. You can message the “room-party-helpline” or “safety” channels. 
      2. The Room Party Team Lead can be contacted directly. Contact information will be provided to all party hosts.
    • In the event that you cannot reach someone that way, there are the following options: 
      1. Find any staffer, and ask them for assistance. If it is an issue of physical risk or concern, try to contact the Safety team. 
      2. Call the Operations Help Line.
         
         
13. Registrations for other conventions may be taken, and room parties are allowed to accept tips or donations; other commerce is not allowed within room parties. The sale of tickets, merchandise, food and/or drink, etc is not permitted.
    
    Please be aware that anyone caught selling anything other than convention registrations in their party rooms will be required to shut down immediately, will be removed from the hotel, and may be subject to a ban for future convention years. No refunds will be given.
    
    
14. Any party that plans to serve alcohol must adhere to the following rules:
    • All parties must comply with ”Minnesota Statute 340A – Liquor Laws” (https://www.revisor.mn.gov/statutes/?id=340A). 
    • Any age-restricted or alcohol-serving parties must ID at the door, accepting only government (state and federal) issued IDs or passports, and are subject to local laws and restrictions. Stamps or wristbands are not allowed to be used in place of checking IDs. 
    • Any guest caught serving alcohol to a minor or not checking IDs will be reported to local police and subject to legal ramifications. The guest will not be allowed back into the hotel and the room is forfeited. Any payments paid to the hotel are non-refundable, and any outstanding balances must still be paid in full.
    • Any attendee violating the hotel’s, convention’s, or state/federal alcohol policy will be banned from Anime Fusion.
      
      
15. The Crowne Plaza has a shut-down time of 2:30am (previously 2am) for our activities and programming. This means that all parties need to be fully shut down by no later than 2:30am. We suggest beginning your shut-down process at 2am, in order to be closed by 2:30am. Any room party that is still running after that point is subject to removal from the convention.
    
    People are allowed to continue to have private socializing in their rooms once the party is shut down, but are subject to more restrictive noise levels. Please direct any concerns to the Crowne Plaza staff after 2:30am; they reserve the right to take any actions they deem necessary.
    
    Please be considerate of your fellow attendees and tired party hosts!